• Billing Coordinator

    Job Location US-MT-Big Sky
    Posted Date 2 weeks ago(4/6/2018 3:15 PM)
    Job ID
    # of Openings
    Residential Services
  • Overview

    Yellowstone Club is paradise in Montana.  A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community.  With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community.  Our employees make the Yellowstone Club experience come alive.  If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.


    We are currently seeking a Billing Coordinator under the Residential Services department. The Billing Coordinator is responsible for managing the tracking, billing, and payment for services purchased through outside vendors for our rental program including 20+ hotel style rentals, and 75+ rental homes.  The Billing Coordinator works closely with our property managers, housekeepers, and experience coordinators in addition to the accounting, sales, concierge, outdoor pursuits, youth services and food & beverage teams, this individual must have exceptional expertise in providing guidance and assistance for all Club experiences and provide anticipatory customer service in a friendly, gracious and informative manner.


    The Billing Coordinator will provide high-quality customer service to all Members and guests engaging the Residential Services team and is responsible for their overall satisfaction, building rapport and club affinity.


    The Billing Coordinator performs the following:

    • Answering billing inquiries via phone and email
    • Daily management of multiple tracking spreadsheets
    • Logging and entering charges into club resort management system
    • Managing tracking, billing, and payment of services performed by outside vendors
    • Reconciling purchases for the Residential Services department
    • Working with property managers, residence experience coordinators, housekeepers, and lodgekeepers within Residential Services as well as with other departments within YC as a first point of contact for communication between staff and Members


    Qualified candidates must have:

    • High school diploma, GED or vocational training or job-related course work
    • One to two years of work-related skill, knowledge and experience
    • Strong communication and correspondence skills
    • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology
    • Intermediate to Expert level of Microsoft Office systems


    The position offer is seasonal, full-time, located in Big Sky, MT.  Yellowstone Club offers great benefits including free public transportation from Bozeman to the Club upon hire, a complimentary meal each day, and a casual dress code. Plus, you get to work at one of the most incredible places on earth.  For more information about the Club, visit www.yellowstoneclub.com.


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